Executive Assistant to the Managing Director

Job Brief: To support the CEO of the organization. Handling and organizing all meetings, events and correspondences. Punctuality and high level skill of problem –solving is required for this job role.

RESPONSIBILITIES:

• Prepare and edit correspondence, communications, presentations and other documents
• To filter incoming mail: sorting, redirecting and taking action as appropriate.
• To prepare letters, schedules, proposals and presentations to high standards and without errors.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.

• Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place.

• Arrange and co-ordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Interact with external clients and may be required to represent the MD in meetings.
• Co-ordinate project-based work.
• Review operating practices and implement improvements where necessary.
• May be required to travel.

SKILLS
The Prospect must demonstrate:

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability
• Bachelor’s degree from a reputable from a reputable University.
• Minimum of 3 years of cognate experience in a structured and corporate organization.

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