Executive Assistant to the Managing Director

Project Manager-Construction
August 12, 2017
August 13, 2017

Job Brief: To support the CEO of the organization. Handling and organizing all meetings, events and correspondences. Punctuality and high level skill of problem –solving is required for this job role.


  • Prepare and edit correspondence, communications, presentations and other documents
  • To filter incoming mail: sorting, redirecting and taking action as appropriate.
  • To prepare letters, schedules, proposals and presentations to high standards and without errors.
  • File and retrieve documents and reference materials.
  • Conduct research, collect and analyze data to prepare reports and documents.
  • Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place.
  • Arrange and co-ordinate meetings and events.
  • Record, transcribe and distribute minutes of meetings.
  • Monitor, screen, respond to and distribute incoming communications.
  • Interact with external clients and may be required to represent the MD in meetings.
  • Co-ordinate project-based work.
  • Review operating practices and implement improvements where necessary.
  • May be required to travel.

The Prospect must demonstrate:

  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability
  • Bachelor’s degree from a reputable from a reputable University.
  • Minimum of 3 years of cognate experience in a structured and corporate organization.

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