Executive Assistant

RESPONSIBILITIES:

• Provide administrative support and coordinate the flow of information and materials as needed.
• Manage the executive’s calendar, which includes anticipating needs and proactively adjusting schedules and arrangements as needed.
• Respond to requests for information and meetings in a timely and pro-active way, having consideration for overall commitments.
• Maintain positive relationships with internal and external contacts of all levels.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions
• Mange multiple projects and priorities and initiate follow up to ensure timely achievement of commitments.
• Prepare documentation including formatting and editing letters, reports and presentations all other correspondence.
• Efficiently and proactively deal with all communications to ensure items are brought to the CEO’s attention at the appropriate time.
• Organize events and meetings, video conference and conference calls as required, confirming attendance, arranging hospitality, preparing and issuing both agenda and minutes.
• Coordinates domestic and international travel arrangements and accommodations by developing itineraries and agendas, book air and ground transportation and arrange accommodation.
• Monitor transactions, budgets and summaries and prepare basic financial reports.
• Prepare documentation including research, formatting and editing letters, reports and presentations all other correspondence.
• Coordinate marketing and business development strategies for the company.
• Other duties as assigned by the executive.

SKILLS
The Prospect must demonstrate:

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability
• Bachelor’s degree from a reputable from a reputable University.
• Minimum of 3 years of cognate experience in a structured and corporate organization.

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